Rental Rates

Con Hall OrganOur venues are available for performances, rehearsals, meetings, conferences and weddings, when they are not required for our own classes and events. Our major events are not finalized for the following year until February. Please note: regarding performances and weddings, staffing and technical costs are in addition to rental rates and will be discussed prior to finalizing your booking. To see when a venue is available, please refer to our online booking system. Rates are revised effective April 1 annually.

 

Convocation Hall

Convocation Hall is an integral resource of the Department of Music, and must satisfy Music requirements before considering non-Music requests. Please note: no external bookings are available in November through the end of classes in December, or March through the end of classes in April. Thank you for your understanding. 

Payment of Fees

A copy of the signed contract and a non-refundable deposit of $200 per day or per performance is required in order to confirm your event. The balance of the fee is due 15 days after the event. 

Technical questions

Questions about technical support for your event must be discussed with our Production Coordinator at least 30 days before your event. Please contact Russell Baker at 780-492-2247 or rbaker@ualberta.ca. 

SOCAN

Payment of SOCAN fees is the responsibility of the renter. If you have questions, please contact SOCAN Edmonton at 780-439-9049 or 1-800-517-6226. 

Convocation Hall Fee Structure

   Intended For Time Allowed  Staff Included  Services Included  Cost  Overtime 
Package A Recitals, Chamber
Music, Simple Meetings		 Up to 4 Hours  Rental Supervisor,
Stage Assistant 		 Microphone, lectern, 
music stands, chairs
 		 $700  $175/hour or portion thereof 
Package B Presentation meetings,
small concerts with
limited amplification 		 Up to 4 Hours  Rental Supervisor,
Stage Assistant,
Technical Assistance 		 Several microphones, lectern, 
music stands, chairs, minor
amplification package 

 $900  $225/hour or portion thereof 
Package C  Events requiring full
amplification		 Up to 8 Hours  Rental Supervisor,
Stage Assistant,
Technical Assistance 

 Major amplification package 



 $2000 $250/hour or portion thereof 
Package D Weddings  3 hours, plus
2 hour rehearsal 		 Rental Supervisor
 
 
3 hours in the hall, and
concurrent use of Arts
Lobby for photos; 2 hour
rehearsal on a previous 
day in the hall; microphone,
lectern, access to amplification, 
2 chairs and table on stage
 		 $2025
Package E  Indoor Photography  On a per hour
basis 		   Access to the Lobby  $116/hour   
             

For all Convocation Hall packages except E, these items are available at extra cost:

Service  Cost   
Steinway 9 foot concert grand piano  $210/day   
Piano Tuning $105/day   
Projection Equipment $350/day   
Band or Choir Risers $100/day   
Pipe Organ  $400/day (musician not included, must be approved by the Department)   
     
 

 

Classrooms, Studio 27, Meeting Spaces

Venue  Intended For  Capacity  Includes  Cost  Minimum 
 Old Arts Lounge Reception,
Special Event 		 60  Sofa seating,
5 tables 		 $100/hour with a
minimum booking of
one hour
 		 1 hour call 
 Studio 27 Performance  50  Grand piano,  
50 audience seats
pre-set lighting		 $156 for a minimum of
3 hours and an additional $52
for every hour thereafter
 		 3 hour call 
1-23, Fine Arts Rehearsal,
Classroom 		 120  Orchestra space, 
chairs with tablet
arms, music stands 		 $100 initial booking fee
for a minimum booking
of three hours. Each additional
hour $10/hour 

 3 hour call 
 1-29, Fine Arts Rehearsal,
Classroom 		 100  Choir space, chairs, 
grand piano		 $100 initial booking fee for a
minimum booking of three hours.
Each additional hour $10/hour 		3 hour call 
 2-11, Fine Arts Rehearsal,
Classroom 		 15   Chamber music room,
grand piano 		 $70 initial booking fee
for a minimum booking of
three hours. Each additional
hour $5 

 3 hour call 
 2-15, Fine Arts Rehearsal,
Classroom 		 8  Chamber music or
seminar room, grand
piano 		 $70 initial booking fee for
a minimum booking on three
hours. Each additional hour
$5 

 3 hour call 
2-26, Fine Arts Classroom  25  25 seats, piano  $75 initial booking fee for
a minimum booking of three
hours. Each additional hour
$5 		  3 hour call
2-28, Fine Arts Classroom  50  50 seats, piano  $75 initial booking fee for
a minimum booking of three
hours. Each additional hour
$5 		 3 hour call 
3-46, Fine Arts  Rehearsal,
Classroom 		 6  Chamber music room,
grand piano, upright
piano  		 $75 initial booking fee for
a minimum booking of three
hours. Each additional hour
$10
3 hour call 
           
           

Additional Service Rates for Classrooms, Studio and Meeting Space

 

Service  Cost  Minimum  Overtime 
Sound/Recording
Technician		 $61/hour  3 hours  $122/hour 
Stage Manager $27/hour  3 hours  $54.60/hour 
Cleaning Charge  $105/hour  1 hour   
Concert Grand* $210 flat fee     
Pipe Organ* $420 flat fee     
Portatif Organ*
(does not include
moving charges)		 $400 flat fee     
Harpsichord*
(does not include
moving charges)		 $210 flat fee     
Fortepiano*
(does not include
moving charges)		 $420 flat dee     
Piano Tuning $105/hour     
       

* These items may NOT be removed from Convocation Hall